Preferred Tent Only

I wouldn't plan on there being help, unfortunately. If you can catch a lift part way, you'll be lucky but I'd plan on carring your stuff at least part of the way.

As for packing, I do a bit of backpacking so fortunately much of my gear is ultralight and small, and I bring dehydrated backpacking meals. It's not gourmet but a few hot meals and starbucks VIA coffee will get me by for a few days and help reduce my spending a little! I can get most everything in my main backpacking pack, and then I wear a second smaller day pack on the front. With water, I can do about 75# and it sucks but better to get it all in one trip than make multiple trips, that way you've got everything you need to get set up, and then get off to see the music! Normally I wouldn't backpack with much more than 30# but for a mile our two I can tough it out. I'll bring a few extras for a festival like a rug for outside the tent, that I wouldn't take to say, the bottom of the grand canyon, but really I just don't bring too much stuff. I can't believe the stuff people haul around. But then again, I've seen people hiking in the grand canyon with some weird stuff, too. I bring in a lot of water. I'm amazed at the long lines I often see at festivals to refill water. Ridiculous that the don't have better water refill facilities at these things, talk about not providing the necessities.

If you plan to bring anything with wheels, the bigger the wheels the better and the more wheels the better. Those wagons with the big wheels are perfect. Two wheel carts with small wheels or the coolers with the two small wheels, not so good off road. A baby stroller might be a good idea, small wheels but you've got four instead of two.

Good luck!